Online Controlled Drugs Register

Let us be honest, controlled drugs balances in community pharmacy often go wrong. After the familiar feeling of dread in your stomach has subsided, the majority of the time it is down to simple human error, from our experience these are the most common:

• Unintelligible hand writing - a 1 can look so much like a 7.
• Wrong register - so many formulations of morphine!
• Lost registers - having over 50 CD folder dividers can be daunting.
• Miscounting - when you have 60+ entries to make this is very possible.

The answer to all of this? Digitise!

Electronic CD Register

eCD registers which replaced the paper versions were first established in 2005, today there are already quite a few on the market CDRx, Microlinks, even one that has gone out of business! All have their pros and cons, the reason why you should opt for ours:

1. Most used nationally - we have over 5,500 pharmacists using our registers on a daily basis.
2. Integrated solution - our system follows strict Medicines Act guidance, organisations can be sure that the person who writes in your register is who they say they are.
3. Simple interface - easy to use, ergonomically designed for quick access.
4. CQC and GPhC compliant - the system can run to any controlled drugs policy in general practice or pharmacy.
5. Recalls patients and prescriber details - for quick repeated doses of medicines such as methadone.
6. Scheduling of regular patients - easy methadone scheduling for up to 48 days
7. Cheaper than paper - if you do more than 5 entries a day, you will save money compared with buying paper records.
8. Intelligent monitoring - the system runs fully automatic stock balances and running totals at the end of the day and alerts you to any discrepancies.
9. GDPR compliant - most electronic systems do not allocate users but allocate locations which can be used by multiple users. This runs contrary to newly introduced GDPR legislation where each user should have a distinct login. As the hubnet.io is a multidisciplinary system we bypass this issue.
10. Paper counter part - you can download a version of our CD Register Template here.

But what does it look like?

Below is an example of our online controlled drugs register, it has been ergonomically designed for any skill level to use.

After 3 years of development, our solution has been created to be readily accessible and easy to use. Not only can you hold registers for Controlled Drugs but also:

• CD Returns and Destruction.
• POM Private register - which also calculates VAT adjustments.
• Specials.
• Emergency Supplies.
• Archive - this allows you to temporarily hide unused CD register so they do not clutter your digital workplace.

One super useful function of of the register used in combination with the other tools in the HubNet is that if an error occurs you can see exactly who created the error and with our Staff Training Tracker allocate an error reduction course to the staff member. This meets your due diligence requirement in the event you need to report the incident to your local health authority.

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